Posters

IGeLU A – Z (IGeLU)

A short overview of IGeLU’s organisation and work.
Peter Klien, The Austrian Library Network and Service Ltd. Tuesday

Exercises in democracy: uncovering the mysteries of IGeLU elections(IGeLU)

A poster to help people understand who has to be elected when (Chair, SC, PWG coordinators etc.), how elections are organised, how people can cast their ballots and what lies behind the legendary “proxy votes”.
Peter Klien, The Austrian Library Network and Service Ltd

Conversion from Excel into Aleph sequential(Aleph)

Libraries must sometimes load records that are not available to them in a bibliographic format standard (Marc21, Unimarc…): integration of the book database of an academic research center, list of new e-journals bought by the library… This can make the conversion procedure of the data to the Aleph sequential format quite hard. Sometimes the records are only available in Excel. This poster would explain how to convert easily in a few steps an Excel file into Aleph sequential in order to load records with manage-18. Next to this procedure, ‘tab_fix’ and ‘fix_doc_do_file_08′ are of course used to correct or complete the data. The strength of that method is that no extra programming (perl…) is needed! Moreover, a basic knowledge of Excel is enough to understand and use that method.
François Renaville, Systems Librarian and Paul Thirion, Director of the Libraries, University of Liège (Belgium)

Working with Ex-Libris as an Application Software Provider- a Personal Experience (Aleph)

Our poster describes the development, which led 40+ libraries including IDC to found the Israeli College Consortium (ICC) in 2005. Following much consideration we all decided to make the conversion to Aleph 500 together, implementing it in a unique model in which Ex-Libris serves as the ASP (Application Software Provider). This poster summarizes the pros and cons of working with such a model, from my personal experience. On the one hand it releases me from worries about hardware problems and data tables, leaving me more time to learn the different Aleph modules. It also strengthens cooperation with Ex-Libris and among colleagues in other ICC libraries. On the other hand, I have to compromise, as some of our data tables, as well as web OPAC are shared by all ICC libraries. I depend on Ex-Libris for most data and configuration changes. In conclusion, I think these compromises are worthwhile, as we now have greater professional standardization and we have achieved a major conversion to an advanced library management system which many of our smaller academic libraries could not have achieved individually.
Naomi Galor, Aleph Coordinator, The Marc Rich Library of The Interdisciplinary Center, Herzliya, Israel

Integration of the Repository of Lisbon University in RCAAP (DigiTool)

The poster presents the Repository of Lisbon University and its integration in the Portuguese national scientific repository known as RCAAP. After a brief presentation of the UL libraries and its information management system, the poster explains the creation of UL Repository. It also gives a briefly description of RCAAP and its integration requirements. Finally it shows the problems the Repository Working Group had to face to succeed this major integration. The aim of the presentation is to show to the audience that the integration of a DigiTool based repository into a non-DigiTool based one is possible but it brings some problems, mainly due to the descriptive metadata fields character limit number (e.g. the abstract DC field) and the local solution found to solve it.
Cristina Domingues, Inst. Geofísico Infante D. Luís and Marta Nogueira, Serviços Documentação reitoria, Lisbon University.

Repository of LU: implications of the field limit number of characters (DigiTool)

The poster presents one experience regarding the implications of the field limit number of characters (DigiTool) in relation to the Institutional Repository UL collection. The limit is OK for the majority of the fields but one specific field, the abstract field, very frequently exceeds this limit. The abstract field has an important role in institutional repositories and this apparently simple issue has different implications to it. The aim of the presentation is to show to the audience how this issue has implications at different levels and for different audiences, not only to libraries staff but also to end-users, and in the harvest made from external platforms (RCAAP).
Marta Nogueira, Serviços Documentação reitori and Cristina Domingues, Inst. Geofísico Infante D. Luís and, Lisbon University

METs in Biblos-e Archivo (DigiTool)

Biblos-e Archivo is the name of the University Autonoma of Madrid Institutional Repository. DigiTool has been used since 2006. From 2008 it has been generalized to use Mets (Metadata Encoding & Transmission Standard) documents which allow to express the names, locations and structure of the digital objects, and manage several types of metadata (administrative, descriptive and structural). DigiTool uses Mets standards in order to describe parent child relationships between objects, and show a structured (multi-hierarchical) map in the “Resource Discovery”. It is expressed using an XML schema generated by a program developed to create automatically METS files. The content file may be in any format, text, video, audio and image are loaded in Biblos-e Archivo. Due to the nature of the University material and the software capabilities it has been chosen to avoid losing information about the relations between objects.
Maria Luisa Perez Aliende, Manager, Institutional Repository, Universidad Autonoma de Madrid (Spain)

The implementation of MetaLib and SFX in Uniform Information Gateway and Czech subject gateways (MetaLib, SFX, other)

We would like to present the interface of the Uniform Information Gateway (UIG), (http://www.jib.cz), its Info Portal and subject information gateways, developed as a part of joint project of National Library of the Czech Republic and Charles University in Prague. The UIG started in 2001 and uses MetaLib as a search engine and SFX for added functions. The Plone system was selected as the portal solution (http://info.jib.cz/uig?) offering information for end users (helps, tips for searching, animations) as well as for libraries intending to integrate their resources into UIG or use copy cataloging through the UIG. All subject gateways take advantage of previous experiences with UIG development. They used the Plone-based information portal which integrates the MetaLib and SFX functions – and also developed new functions. The main advantage of this solution is that users do not have to leave the portal; everything is available in one place with the benefit of one similarly looking interface. At present there are four subject gateways available:
• KIV gateway (http://kiv.jib.cz/lis-gateway) – information science and librarianship
• MUS (http://mus.jib.cz/musica-subject-gateway) – music and musicology
• ART (http://art.jib.cz/subject-gateway-art-and-architecture) – Art and Architecture
• TECH (http://tech.jib.cz/tech-subject-gateway) – sciences, technology, and engineering

Hana Nemeskalova, Reference and and Karolina Kostalova, ILL Services Department, National Library of the Czech Republic

Trick-and-Treat: Some tricking with SFX’s local-Aleph-catalog Target (SFX)

Many libraries, including ours, are interested in letting their users search all library journals from the SFX A-Z list. To that end, several problems need to be solved. First, the A-Z list includes our e-journals only. We should be able to include also journals that appear solely in print format. Second, linking from the SFX menu to the catalog is of value only when the catalog record contains holding info which can point the user to the library shelf. In cases where the catalog record is of an e-journal only, it does not add any info beyond what SFX menu had already given the user, and so a link is unnecessary. Third, we use the Aleph Plug-in program to ensure that a link to the catalog target appears only if the catalog actually has a record for the required journal. However, the Aleph Plug-in program itself is configured to search according to ISSN in order to determine if a threshold is met, and so a threshold is never met for journals without ISSN. We need SFX to introduce a link to the catalog in these cases as well.
Ruti Sahami, Electronic Services Librarian, College of Manage

SFX & DOI: How to make the best of it? (SFX)

There are so many ways in which a link resolver can use the CrossRef/DOI framework, that even experienced SFX administrators may find it difficult to keep the overview as well as to select and configure the services appropriately. The poster will summarize the DOI experiences of the MPG/SFX admin team by describing selected usage scenarios, incl. “Metadata lookup”, “Article level linking” and the “DOI cookie pusher”; providing some concrete examples and discussing the pros & cons of each scenario ; and advising on how to modify default SFX modules (like target parsers) to incorporate DOI information to the best advantage.
Inga Overkamp, Max Planck Society

AARLINK – persistent, shareable links for SFX (SFX)

While the OpenURL format used by SFX is useful for specifying works exactly, it tends to create excessively long links. These links cannot easily be written down on paper for distribution, and often cannot even be pasted into email or LMS systems without problems. I will be displaying an SFX plugin which makes sharing and embedding OpenURLs easier for end users: AARLINK, a simple but effective persistent linking plugin which generates tinyurl style redirect links.
Daniel Tosello, IT Support Officer, AARLIN Consortium, Australia

Corrective Procedure for two million library records (Voyager)

This poster explains the proactive approach the Helka libraries, including University of Helsinki libraries, National Library of Finland, and some special libraries, took to improve the quality of their library database before a data format conversion. The goal of the project was to improve the contents of the Helka library database before its data format conversion to MARC 21. A proactive tactic was preferred for many reasons, such as familiarity of the current format and the local library system. The poster illustrates how the project was run, along with lessons learned. It further describes how over two million bibliographic records were systematically and iteratively checked and how the problems were reported. Moreover, it shows how the workload was distributed in the libraries, and to what extent the record data was corrected. The chosen methods and technical tools are explained and also new tools are introduced.
Maria Kovero, Deputy Librarian, National Library of Health Sciences – Terkko, University of Helsinki

From the store to your door (Voyager)

UoP has been pushing the OPAC forms to support a number of new service delivery solutions. These include Callslip ‘solution’, Voyager ‘form’ solution, Details of software on MFD? e-copy, Statistics / any positive feedback, Document delivery to the desktop and e-offprints. This poster and supporting materials outline the how’s, why’s and our review of the services.
Peter Price, Library Systems Manager, University of Plymouth and Fiona Greig, Electronic Resources Development Manager, University of Plymouth

Acquisitions on autopilot: EDI (Voyager)

University of Plymouth has been using EDI ordering from our main book supplier since 2004. A major benefit was to reduce the amount of paper generated in the Library, contributing to Plymouth’s status as one of the greenest Universities in the UK. We then investigated EDI invoicing. Voyager was able to facilitate this, but our main supplier could not. This barrier and some local staff shortages lead to a delay of almost a year while they we trying to get things working. In the meantime we started using a second supplier and they were able – at a press of a button – to provide EDI invoices. Our main supplier then managed to get the basic functionality working. We then looked at the EDI element of managing consolidation of journal services (i.e., having our journal supplier provide check-in details direct to Voyager and provide the materials “shelf-ready). Here Voyager is the problem as it does not support these elements. Why EDI? •The green agenda
•Time saving as back-office systems are automatically updated
•Speed of delivery of materials and payment
•Reduction of complaints of RSI in our staff
•Redeployment of staff into more interesting and challenging areas

Peter Price, Library Systems Manager, University of Plymouth and Fiona Greig, Electronic Resources Development Manager, University of Plymouth

Ghost busting at Plymouth or gremlins in the machine (Voyager)

Some Voyager problems defy easy explanation. For two years (V6 and 6.5) we suffered an intermittent problem where some patrons would acquire an excessive number of holds preventing them from using any self-service functions. The cause was never disclosed but appeared to be the result of holds not being cleared when a title recall was satisfied. Our user service staff named these “phantom holds”. It was with some relief when we upgraded to version 7 that phantom holds were no more. However It has been replaced by the even more gruesome “ghost request”. This new species reveals itself as pending holds which appear to attach themselves to random patrons whenever request creation fails for another patron. Although we have made flippant remarks about broadening our patron’s reading most of them are not amused. Our humour was tested further when Ex Libris warned us that we might find some dummy item types after upgrading to 7.0.2. Another ghost in the machine. And finally because we can never get the training database to match the production database exactly we have a few fake patrons in our production database to test various scenariosincluding the “ghost request”.
Peter Price, Library Systems Manager, University of Plymouth and Fiona Greig, Electronic Resources Development Manager, University of Plymouth